Nursing Student Experience :: Nationwide Children's Hospital

Nursing Student Experience

 

Welcome to Nationwide Children's Hospital Student Nurse Experience. Our Mission Statement includes you - providing outstanding service to our students and faculty! Embedded in the mission is a strong commitment to the education of our future work forces - your students.

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Program Overview

The Professional Development department (located at 255 E. Main Street) oversees and coordinates work with all schools of nursing. More than 1700 nursing students from over 35 schools of nursing completed educational experiences at Nationwide Children's Hospital last year. There are various types of student placements including undergraduate and graduate experiences.

Student/Faculty Access Badges

Instructor Orientation Registration

(click here for class dates, times and registration form)

All new Instructors need to attend this orientation including Nationwide Children's Hospital employees.

We need to stay in touch! If your contact information changes, please submit the Demographics Change Form so that we may update our files.

Trauma class
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The 2014-2015 Flu Vaccine Deadline will be posted as soon as it is announced. 

Documentation of student's Flu Vaccinations must be turned in by the deadline in order to participate in clinical experiences.   

 

For students at Nationwide Children's Hospital when the deadline is determined a list of the flu vaccine information is all that is required. A second Health & Safety form is not necessary.

 

For future students that will be here after the deadline please include the flu vaccination information with the Health & Safety form.

 

For current students who will be gone by the deadline documentation is not required.

 

Flu vaccination information can be faxed to 614-355-1190 or sent to NCHSchoolsofNursing@nationwidechildrens.org.

 

Nationwide Children's Influenza Vaccine Policies:

The Joint Commission and CDC recommend annual influenza vaccination for all health care workers. The benefits of mandatory vaccination include the following:

  • Protecting our patients.
  • Protecting our hospital employees and our medical staff.
  • Protecting our community.

The mandatory influenza vaccination program will be implemented as follows:

Annual influenza vaccine is mandated for all employees of Nationwide Children’s Hospital, Inc., and its related and affiliated corporations (including OhioHealth nursery staff), and independent contractors (including physicians) who will be on site. Consistent with the statement of The Joint Commission, the Hospital will provide the vaccine at no cost to employees and all licensed health care providers under contract with the Hospital. Administrative policy VIII-3 already requires influenza vaccination for students and rotating residents. It will be necessary to assure compliance with this policy and to the extent the rotating residents or students are not vaccinated, we will determine who will purchase and administer vaccine to them. The Medical Staff members who are either not employed by or under contract with Nationwide Children’s Hospital, Inc., are strongly encouraged to obtain the flu vaccine. Such Medical Staff members may be vaccinated at designated locations within the Hospital.

Unless an exception has been granted as outlined below, consequences for refusing the vaccines will include:

  • NCH Employees and PAA Physicians – unless and until employees provide proof of vaccinations, employees and PAA physicians will not be eligible for a merit pay increase or bonus, and a letter will be placed in their personnel file noting non-compliance with this policy.
  • Students/ Rotating residents – will not be allowed to work at the Hospital without vaccination. 
  • Independent Contractors – will not be permitted on site and not paid for services if not vaccinated.

Exceptions to mandatory vaccination will require approval by the Physician Director of Epidemiology or Employee Health Physician or Employee Relations, as applicable. They are as follows:

  • True medical contraindications such as anaphylaxis to vaccine, known allergy to vaccine component, or severe egg allergy.
  • This must be documented by the primary care provider or sub-specialist caring for the employee.
  • Individuals with a history of Guillain-Barre Syndrome onset within six weeks of receiving flu vaccine may be excluded from the vaccine. At the individual’s request, employee health will administer a dose of vaccine with their physician’s approval.
  • Religious objection that is reviewed by Employee Relations and confirmed that the objection is based on the individual’s religious beliefs.
  • If adequate influenza vaccine is not available for all NCH employees and PAA physicians, the Department of Epidemiology will prioritize the available vaccine supply to appropriate NCH employees and PAA physicians; and those not on the priority list will be exempt for that season.

The deadline for receiving immunizations will be determined by the Physician Director of Epidemiology each year. Factors guiding the decision will include: vaccine supply, whether influenza vaccine is currently circulating, and CDC recommendations.  

Nationwide Children’s Hospital has a mandatory influenza vaccination program. This policy statement has been reviewed and is supported by Nationwide Children’s Hospital Administration and Medical Staff Officers. 

 



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Instructor-led Clinical GroupsInstructor at bedside
This traditional learning experience involves an instructor bringing a group of students, 8 or fewer, to a clinical unit in the hospital for learning.

Requests for this type of learning must be submitted by the School of Nursing using the Nursing Student Placement Request Form for clinical groups.

The requesting period for group placements HAS CHANGED.

The 2015-16 school year requesting period is Jan 1, 2015 to Feb 28, 2015.

To make changes to your current schedule or to submit a late request please send  an email to nchschoolsofnursing@nationwidechildrens.org   

If your student nursing clinical group is canceled, please send us an email via Cancel Student Group.

 

Instructors submit the following Required Documentation to the Professional Development department prior to the nursing students going to the clinical unit:

Two of these forms are new as of August 2014, please be sure to download the latest versions. Forms can be dropped off at 255 E. Main Street OR placed in the Schools of Nursing In Box in the Teaching Conference Room on H10B. Please do not send documents via Interoffice Mail.

Teaching Conference Rooms are available on most units. Each individual unit maintains ownership of them and may need to utilize them periodically. Teaching Conference Rooms must be shared between Daytime and Evening clinical groups. Nursing instructors can schedule classrooms or conference rooms for pre-conference, post-conference, orientation, and other educational sessions directly via email at rmSched@NationwideChildrens.org. Be sure to include dates, times, size of class and any audiovisual needs. Do not assume that a computer or DVD player is in any educational room.

 

Security Access Badges
New security measures have been put into place for the safety of our patients. All faculty and students will need to obtain access badges in order to be on any inpatient unit at NCH. Each school has received nursing student access badges that they will re-distribute to students for each clinical. The cost for each badge is $10. If a badge is lost please notify Security immediately of the badge number so it can be deactivated. If a replacement badge or an increased number of badges is needed please email us at nchschoolsofnursing@nationwidechildrens.org and provide the number of badges your school will need so they can be prepared for you.

 

Student Accounts and Fingerprinting Appointments
To request student accounts and fingerprinting appointments download the student roster. The student roster form is periodically updated by Information Services. Please be sure to re-download the form before submitting information for each term. Step-by-step instructions have been developed to assist you in filling out this new request form. Download and follow the instructions EXACTLY. A couple of things to remember: Submit one clinical group per form; Make sure the “instructor email address” entered is the person you want to receive the student account IDs; Note the email address used to submit the form is different than the one used in the past; And finally, be sure to supply the student with their account login ID before going to the IS Depot for fingerprinting.

 

Observational Experiences
Observations allow students who are already participating in a clinical group at Nationwide Children’s Hospital to have an experience on another unit or department of the hospital. The locations of the Observational Experiences are listed in the Observation Schedules below. These experiences are strictly observation – no direct patient care. Students are expected to arrive in uniform and on time to the Observational Experience. The student should have clear learning objectives identified prior to arriving to guide their Observational Experience. The nursing instructor must be present at Nationwide Children's Hospital during the entire Observational Experience. 

Observational Experiences are pre-scheduled by the Professional Development department. Assignments for the semester are provided to each school who then distribute the assignments among their individual clinical groups. Cancelations only may be requested via the Observation Cancellation form. Please request cancellations at least two weeks in advance of the observation. Limited updates will be made to the Observation Schedules throughout each term.

All available observations are listed in the Observation Schedules below. Please do not contact Program Managers, Clinical Leaders, or Clinical Educators about additional observations.

Prior to student observations in the MRI, the student will need to complete the MRI Self Study and MRI Safety Awareness Test. The student is to bring the successfully completed (score of 100%) test to the MRI observation. The nursing instructor needs to sign the completed test. The student will present the successfully completed signed test at the beginning of the observation. The student will not be admitted to the MRI observation without the successfully completed signed test.

Observation Schedules (last updated 8/13/14)

2014AugustSeptemberOctoberNovemberDecember

 

Evidence-Based Practice

Beginning Fall term 2014 all clinical groups are asked to collaborate on EBP initiatives with their assigned units. Each School of Nursing is responsible for assuring their faculty members are trained in, and competent of, teaching EBP in the clinical setting. How EBP is taught and what each EBP initiative looks like is up to each indivual school. For EBP resources go to Anchor → Education & Training → Professional Development → Evidence-Based Practice. Nationwide Children's Hospital requires two things: First - the information gathered during EBP is shared with the assigned unit; Second - EBP initiative will be tracked by Professional Development. Please complete one of the EBP Logs below at the end of each term and email it to NCHSchoolsofNursing@NationwideChildrens.org.

EBP Log #1

EBP Log #2

 

Evaluations

All students should complete the evaluation now available on Nationwide Children's Intranet site. This evaluation must be completed by every student on their last day of clinical at the hospital. Instructions to the site can be found here: Student Experience Evaluation.

 

Preceptorships 1:1
This is a one-on-one learning experience with a registered nurse offered to BSN students only. There are a limited number of precepted learning experiences available and are arranged exclusively by the Professional Development department. Undergraduate students and clinical instructors cannot negotiate preceptor placements with Nationwide Children's Hospital staff members.

Each school must submit requests using the Nursing Student Placement Form for Precepted Students. Beginning with the 2015 Spring Term requests and assignments for 1:1 preceptor placements will follow the schedule below:

 

  • Fall Term:  Requests from April 1 to May 31  -  Assignments by mid-July
  • Spring Term:  Requests from August 1 to September 30  -  Assignments by mid-November
  • Summer Term:  Requests from January 1 to February 28  -  Assignments by mid-April

 

Faculty are responsible for accompanying the precepted nursing student(s) to the IS Depot for fingerprinting for the electronic medical record (EMR) and training in the use of the EMR.

Instructors submit the following Required Documentation to the Professional Development department prior to the nursing students going to the clinical unit:

Be sure to include instructor data on each of these forms.



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A Clinical Contract MUST exist between the graduate nursing student's School of Nursing and Nationwide Children's Hospital. Grad student

*A complete list of affiliated schools is located at the bottome of this page.*

All graduate students must be managed through the Professional Development department, even if there will be no patient contact.

Beginning 2015 Spring term graduate student's are allowed One (1) preceptor per term. This will increase the availability of preceptors and allow for increased student placements. 

A faculty member or the student must complete an online request form for graduate student placement. You can access the form through the following link:   Graduate Nursing Education Precepted Experience Request Form   *See below for Required Student Documentation*                            

 

A new Requesting Schedule has been put into place. Beginning with the 2015 Spring term requests and assignments for graduate nursing placements will follow the schedule below:

Fall term:  Requests from April 1 to May 31  -  Assignments by mid-July

Spring term:  Requests from August 1 to September 30  -  Assignments by mid-November

Summer term:  Requests from January 1 to February 28  -  Assignments by mid-April

*All requests received prior to August 15, 2014 will be honored. You do not need to re-submit a request.*

 

Required Student Documentation

The following information must be provided to the Department of Professional Development a minimum of two weeks before beginning a precepted experience.  No contact with patients is permitted without the following:


• OH RN License
• CPR Verification
Health and Safety information
Orientation/OSHA   
• Current background check from school
• Confidentiality and Technology Use form
• Liability Insurance (personal or through student’s school)

*If the graduate student is currently employed by NCH the Liability Insurance is the only document required.*

Students and Clinical Placement Coordinators will be notified by email of student placement. Epic user IDs and badge availability will be given once all required documentation is on file. Your preceptor will also be notified when all required documentation has been processed. Please note - students CANNOT document using their preceptor's user ID. Badges can be picked up from the Safety and Security office located on 18th Street across from OCC building.


*All students, including NCH employees, must wear their college issued photo ID AND the Nursing Student Access Badge. More information can be found in the Student/Faculty Acccess Badge handout.* 



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Charting in Epic

At Nationwide Children’s Hospital, the Epic electronic medical record is used throughout the majority of the hospital including the Emergency Department, Urgent Cares and many of the Ambulatory Clinics.

All nursing instructors are required to complete the New Faculty Orientation course (Instructor Orientation Registration link is above) and be trained in Inpatient Epic and Medication Barcoding before independently instructing nursing students on a unit. Nursing instructors who are not employees at Nationwide Children’s Hospital or have not had Inpatient Epic training or Medication Barcoding training must attend these two 4-hour Epic training programs if their students will be documenting in the electronic medical record and administering medications. The New Faculty Orientation schedule and registration form is located above. Epic training classes are offered once a month. To view course dates and times, as well as to register for a class, please use the Epic Class Request Form for instructors.

All Training Rooms are located on the lower level of 255 E. Main Street. Park in the location at Nationwide Children’s Hospital that you use as a nursing instructor. Take the shuttle from your parking area or the hospital to 255 E. Main St. Allow 20 minutes for transport time. Wear layers as the temperature in the Training Rooms fluctuates.

Nursing instructors and nursing students will continue to be fingerprinted at the “IS Depot” at 1040 Ross Hall, (Main Hospital) from 7 AM until 9 AM, and 2 PM until 4 PM, weekdays, no holidays or weekends.

  • Please make sure your students have their account login IDs before arriving at the IS Depot for fingerprinting.
  • Nursing students should always be accompanied by a faculty member from their school during fingerprinting.
  • If nursing students are not scheduled at Nationwide Children’s Hospital during the scheduled depot times, work directly with the Help Desk (614-355-3750) for an alternative time.
  • If your student nursing clinical group is canceled, please send us an email via Cancel Student Group.

Nursing instructors can schedule classrooms for pre-conference, post-conference, orientation, and other educational sessions directly via email at rmSched@NationwideChildrens.org. Be sure to include dates, times, size of class and any audiovisual needs. Do not assume that a computer or DVD player is in any educational room.

Use the links below to access Clinical Instructor Updates and Important Dates for the year.

2011-2012 School Year Updates:

August September October November December January/February

2012-2013 School Year Updates:

August October November Jan/Feb June

2013-2014 School Year Updates:

August September Nov/Dec March

2014-2015 School Year Updates:

2014-2015 Important Dates  August



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Dress Code

When coming to Nationwide Children's Hospital students must wear a student uniform/lab coat and school identification. College photo ID’s are now required as part of the nursing instructor's and nursing student’s uniforms. No instructor or student will be permitted on clinical units without school photo identification as part of the official college/university uniform. The photo identification is worn above the waist. Refer to policy: PCS Pol A-15 - Dress Code. The dress code policy also states there are to be no open-toed shoes, no visible tatoos, and visible piercings should be in the ears only.

Security

Students will be assigned a Nursing Student Access Badge to use on clinical units. This badge must be returned to your instructor by the end of the clinical rotation. 

Your instructor/preceptor will orient you to Nationwide Children's Hospital. During the orientation you will be signing an OSHA and a Confidentiality and Technology Use form. Students are not permitted to remove any type of Protected Health Information from Nationwide Children's Hospital. This includes information that is written, printed, or recorded electronically. Speak with your instructor or use the HIPAA Tip Sheet to learn how to de-identify patient information for your assignments. 

 

An electronic medical record (Epic) is utilized in most departments. Your instructor/preceptor will provide you with the education needed for the electronic medical record. You will be given a unique user ID for Epic documentation. Never share your password and never document using someone else's user ID.

Appropriate Behavior

Remember, Nationwide Children's Hospital is a Pediatric facility and as such all conversations and language should be pediatric friendly.

Never post anything to any of the various social media sites about your experiences at Nationwide Children's Hospital while here as a student. Never represent yourself as a spokesperson or representative for Nationwide Children's Hospital while using social media.

Health

Do not come to Nationwide Clinical Hospital if you are ill. Speak with your clinical instructor for alternate arrangements. To promote good health and maintain a healthy environment, Nationwide Children’s Hospital is smoke-free. All Children’s Hospital employees and visitors are prohibited from smoking during their work shift or visit to the hospital to protect the health of our patients. Designated areas will no longer be available for use and families and visitors will be asked not to smoke in their vehicles while on Nationwide Children's Hospital campus. Smoking cessation products are also available in the Gift Shop for purchase.

Parking

Student parking is located at 430 Mound Street. Overflow parking is located at 542 East Main Street. View a detailed student parking map. Shuttles operate on specific routes and a specific schedule. The shuttle to 430 Mound Street is the Purple shuttle. View the Purple Shuttle schedule. There is no shuttle for the overflow lot. Students will need to cross to the Orange Shuttle stop located behind 515 East Main Street. The Orange Shuttle is a dedicated Business Route and is designed to get employees to necessary appointments in a timely manner. If riding an Orange Shuttle students are required to use appropriate shuttle etiquette. Students must allow employees to board shuttles first and must exit the shuttle if it becomes full while en route to make room for employees.  

 

Vehicle security

Always make sure your vehicle is locked. Do not leave cash or valuable items in view in your vehicle. These items should be locked in the trunk before your arrival, removed from the vehicle, or hidden. At night, select the most well lit and most visible parking spaces.

Escorts

Security officers will take you to your vehicle if you wish. Go to any of the main doors and call (614) 722-2128. A security officer will meet you at the door. Security is also happy to escort you from the parking lots into the hospital. If you have a cell phone, call (614) 722-2128. If not, drive to the Emergency Department area and ask Security to meet you in one of the parking lots.

Escorting Patients

Student nurses are not permitted to remove patients from their assigned units for walks, special activities in the lobby, or any other social events. A student nurse may accompany his/her assigned patient to medical/surgical procedures if transportation personnel or staff member of the unit also accompanies the patient.



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Baby on laptop 

 

 

 

 If you have a question related to nursing student placements at Nationwide Children's Hospital, please email Schools of Nursing in the Department of Professional Development.

 

 

 

 



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List of approved schools for clinical placement at Nationwide Children's Hospital


Nationwide Children's Hospital
700 Children's Drive Columbus, Ohio 43205 614.722.2000