Nursing Student Experience

Students must receive their flu vaccine by December 31, 2011. They will not be allowed to attend clinicals at the hospital after this date if they have not received their vaccine.

Nationwide Children's Influenza Vaccine Policies:

The Joint Commission and CDC recommend annual influenza vaccination for all health care workers. The benefits of mandatory vaccination include the following:

• Protecting our patients.
• Protecting our Hospital employees and our medical staff.
• Protecting our community.

The mandatory influenza vaccination program will be implemented as follows:

Annual influenza vaccine is mandated for all employees of Nationwide Children’s Hospital, Inc., and its related and affiliated corporations (including OhioHealth nursery staff), and independent contractors (including physicians) who will be on site. Consistent with the statement of The Joint Commission, the Hospital will provide the vaccine at no cost to employees and all licensed health care providers under contract with the Hospital. Administrative policy VIII-3 already requires influenza vaccination for students and rotating residents. It will be necessary to assure compliance with this policy and to the extent the rotating residents or students are not vaccinated, we will determine who will purchase and administer vaccine to them. The Medical Staff members who are either not employed by or under contract with Nationwide Children’s Hospital, Inc., are strongly encouraged to obtain the flu vaccine. Such Medical Staff members may be vaccinated at designated locations within the Hospital.

Unless an exception has been granted as outlined below, consequences for refusing the vaccines will include:

• NCH Employees and PAA Physicians – unless and until employees provide proof of vaccinations, employees and PAA physicians will not be eligible for a merit pay increase or bonus, and a letter will be placed in their personnel file noting non-compliance with this policy.
• Students/ Rotating residents – will not be allowed to work at the Hospital without vaccination. 
• Independent Contractors – will not be permitted on site and not paid for services if not vaccinated.

Exceptions to mandatory vaccination will require approval by the Physician Director of Epidemiology or Employee Health Physician or Employee Relations, as applicable. They are as follows:

• True medical contraindications such as anaphylaxis to vaccine, known allergy to vaccine component, or severe egg allergy.
• This must be documented by the primary care provider or sub-specialist caring for the employee.
• Individuals with a history of Guillain-Barre Syndrome onset within six weeks of receiving flu vaccine may be excluded from the vaccine. At the individual’s request, employee health will administer a dose of vaccine with their physician’s approval.
• Religious objection that is reviewed by Employee Relations and confirmed that the objection is based on the individual’s religious beliefs.
• If adequate influenza vaccine is not available for all NCH employees and PAA physicians, the Department of Epidemiology will prioritize the available vaccine supply to appropriate NCH employees and PAA physicians; and those not on the priority list will be exempt for that season.

The deadline for receiving immunizations will be determined by the Physician Director of Epidemiology each year. Factors guiding the decision will include: vaccine supply, whether influenza vaccine is currently circulating, and CDC recommendations.  

Nationwide Children’s Hospital has a mandatory influenza vaccination program. This policy statement has been reviewed and is supported by Nationwide Children’s Hospital Administration and Medical Staff Officers. 

 

Instructor-led clinical groups
This traditional learning experience involves an instructor bringing a group of students, 8 or fewer, to a clinical unit in the hospital for learning.  Requests for this type of learning must be submitted by the School of Nursing using the Nursing Student Placement Request Form for clinical groups.  Deadline for submission of requests for group placements for the 2011-12 school year is May 1st.  If your student nursing clinical group is canceled, please send us an email via Cancel Student Group.

Instructors submit the following forms sent to the Department of Professional Development prior to the nursing students going to the clinical unit:

• Print one Cover Page for the entire group.
• Print one Health/Safety form for the entire group. Please print 2-sided (back-to-back).
• Print Orientation/OSHA form for each student. Please print 2-sided (back-to-back).
• Print Confidentiality statement for each student.

Nursing instructors can schedule classrooms for pre-conference, post-conference, orientation, and other educational sessions directly via email at rmSched@NationwideChildrens.org. Be sure to include dates, times, size of class and any audiovisual needs. Do not assume that a computer or DVD player is in any educational room.

Security Access Badges for Replacement Hospital Entry
Faculty and students will need to obtain access badges for the new replacement hospital. Instructions can be found on the Replacement Hospital Badge Access announcement. Faculty must complete the Student Badge Template and email to Safety and Security.

Observation learning experiences
Observations allow students who are already participating in a clinical group at Nationwide Children’s Hospital to have an experience on another unit or department of the hospital.  The locations of the observation experiences are listed in the Observation Books. These experiences are strictly observation – no direct patient care.  Students are expected to arrive in uniform and on time to the observational experience.  The student should have clear learning objectives identified prior to arriving to guide their observational experience. The nursing instructor must be present in Nationwide Children's Hospital, or in the hospital where the Neonatal Special Care Unit observation is scheduled, during the entire observation experience. Currently St Ann’s Neonatal Special Care Unit (NSCU) is participating in Observation Experiences. Documentation of forms required of students prior to clinical time at Nationwide Children’s Hospital is also required for observations in the NSCU’s. See required forms listed above. Ohio Health NSCU’s are not participating in Observations.

All observations must be scheduled by an instructor.  Observation requests will not be accepted from non-faculty or from students not currently on rotation at Nationwide Children's Hospital.  Initial requests will be taken at the yearly Deans and Directors Meeting held in August at Nationwide Children’s Hospital. An observation request is to be made at least two weeks in advance of the observation. Observation book confirmations will be posted on this website and updated on a 2-3 week basis, so it is imperative that the instructor look for the confirmation on this website.  Changes, cancellations (submit ASAP to allow other groups to schedule) and/or additions can then be made via the Observation Change Request form.

Do not contact Program Managers, Clinical Leaders or Clinical Educators about additional observations.  All available observations are listed in the Observation Books below.

Prior to student observations in the MRI, the student will need to complete a MRI Self Study and MRI Safety Awareness Test. The student is to bring the successfully completed (score of 100%) test to the MRI observation. The nursing instructor needs to sign the completed test. The student will present the successfully completed, signed test at the beginning of the observation. The student will not be admitted to the MRI observation, without the successfully completed, signed test.

Observation Books (last updated 02/09/11)

A clinical contract must exist between the graduate nursing student's school of Nursing and Nationwide Children's Hospital.  

Faculty or student must complete an online request form for graduate student. You can access the form through the following link:   Graduate Nursing Education Precepted Experience Request Form                                    

Placements of graduate nursing students are processed as they are requested. Placements are made for one term at a time. Placements are announced in July for Fall term, November for Winter/Spring term and April for Summer term.
 

The following information must be provided to the Department of Professional Development a minimum of two weeks before beginning a precepted experience.  No contact with patients is permitted without the following:

• OH RN License
• CPR Verification
• Health and Safety information
• Orientation/OSHA   
• Current background check from school
• Confidentiality form 
• Liability Insurance (personal or through student’s school)

Your preceptor will be notified by email when all of the required documents are processed. The faculty complete the Nursing Student Epic Setup Form for the nursing student and submit the form to Help Desk, IS Identity and Access and Schools of Nursing. Review the Electronic Medical Record (EPIC) Training and Updates Section of the website for additional information.
 

Security Access Badges for Replacement Hospital Entry
Faculty and students will need to obtain access badges for the new replacement hospital. Instructions can be found on the Replacement Hospital Badge Access announcement. Faculty must complete the Student Badge Template and email to Safety and Security. In addition, all students must wear a photo ID.

At Nationwide Children’s Hospital, the EpicCare electronic medical record is used in the hospital, Emergency Department, Urgent Cares and many of the Ambulatory Clinics. All instructors must take a one-time Epic instructor course. Please schedule your nursing instructor course at least one week in advance. If no one is registered at least 7 days prior to the scheduled course, the course will be canceled.

Nursing instructors who also work at Nationwide Children's Hospital are required to complete a one hour instructor course before you begin instruction of nursing students on a unit. This program began in August of 2008. If you have attended this program once, that is sufficient for this requirement. To view course dates and times, as well as to register for a class, please use the Epic Class Request Form for instructors.

Nursing instructors who are not employees at Nationwide Children’s Hospital and have not attended the “Nursing Instructor Training for EpicCare In Patient” instruction (8 hour course), must attend this program if their students will be documenting in the electronic medical record. Please register on the Epic Class Request Form for instructors if you need this program.

All Training Rooms are located in the basement at 255 E. Main Street. Park in the location at Nationwide Children’s Hospital that you use as a nursing instructor. Take the shuttle that leaves from the main entrance of the Out Patient Care Center. Allow 20 minutes for transport time. Registration is required one week prior to the class. If there are no participants one week prior to the class, the class will be canceled.

Nursing instructors and nursing students will continue to be fingerprinted at the “IS Depot” at 1040 Ross Hall, (Main Hospital) from 7 AM until 9 AM, and 2 PM until 4 PM, weekdays, no holidays or weekends.

• Students must be scheduled with IS Security for fingerprinting, even if they are currently working at Nationwide Children’s Hospital. Please submit the Nursing Student Epic Setup Form at least two weeks before the students are scheduled to be fingerprinted. The completed form must be e-mailed to the Help Desk, IS Identity and Access and Schools of Nursing.
• Nursing students should always be accompanied by a faculty member from their school during fingerprinting.
• If nursing students are not scheduled at Nationwide Children’s Hospital during the scheduled depot times, work directly with IS Security for an alternative time.    
• If your student(s) is being precepted by a Nationwide Children’s Hospital nurse (i.e., a student in a “professional rotation”), and if the student is documenting in the electronic medical record, you need to send the student name(s) to IS Security in the same manner as described above. Check with the nurse preceptor and determine who will accompany the nursing student to the fingerprinting session.
• If your student nursing clinical group is canceled, please send us an email via Cancel Student Group.

Unfortunately, the computer training rooms are not available. Instruction of the Epic electronic medical record will continue with the Inpatient Schools of Nursing CD. At least one CD was given to each college or school.

Nursing instructors can schedule classrooms for pre-conference, post-conference, orientation, and other educational sessions directly via email at rmSched@NationwideChildrens.org. Be sure to include dates, times, size of class and any audiovisual needs. Do not assume that a computer or DVD player is in any educational room.

Click here for the nursing instructor updates: 

2010-2011 School Year:

September   December   January   February   March   April   May  June   July   

Parking Map

2011-2012 School Year:

August  September  October  November December January/February

When coming to Nationwide Children's Hospital, wear a student uniform/lab coat and school identification - no open-toed shoes. Picture ID’s are now required as part of the nursing instructors and nursing student’s uniforms. No instructors or students will be permitted on the clinical units without photo identification as part of the official college/university identification badge. The photo identification is worn above the waist. Refer to policy: PCS Pol A-15 - Dress Code. Do not come to Nationwide Children's Hospital if you are ill - please reschedule.

Your instructor/preceptor will orient you to Nationwide Children's Hospital. During the orientation you will be signing OSHA and confidentiality forms. An electronic medical record is utilized in most departments. Your instructor/preceptor will provide you with the education needed if the electronic medical record is used in your area of study.

To promote good health and maintain a healthy environment, Nationwide Children’s Hospital is smoke-free. All Children’s Hospital employees and visitors are prohibited from smoking during their work shift or visit to the hospital to protect the health of our patients. Designated areas will no longer be available for use and families and visitors will be asked not to smoke in their vehicles while on Nationwide Children's Hospital campus. Smoking cessation products are also available in the Gift Shop for purchase.