Nursing Student Experience :: Nationwide Children's Hospital

Nursing Student Experience


Welcome to Nationwide Children's Hospital Student Nurse Experience. Our Mission Statement includes you - providing outstanding service to our students and faculty! Embedded in the mission is a strong commitment to the education of our future work forces - your students.

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Program Overview

The Professional Development department (located at 255 E. Main Street) oversees and coordinates work with all schools of nursing. More than 1700 nursing students from over 35 schools of nursing completed educational experiences at Nationwide Children's Hospital last year. There are various types of student placements including undergraduate and graduate experiences.

Student/Faculty Access Badges  

Instructor Orientation Registration



(click here for class dates, times and registration form)

All new Instructors need to attend this orientation including Nationwide Children's Hospital employees.

We need to stay in touch! If your contact information changes, please submit the Demographics Change Form so that we may update our files.

Trauma class

Instructor-led Clinical GroupsInstructor at bedside
This traditional learning experience involves an instructor bringing a group of students, 8 or fewer, to a clinical unit in the hospital for learning.

Requests for this type of learning must be submitted by the School of Nursing using the Nursing Student Placement Request Form for clinical groups.

The 2018-2019 school year requesting period is Jan 1, 2018 to Feb 28, 2018.

To make changes to your current schedule or to submit a late request please send  an email to   

If your nursing student clinical group is canceled, please send us an email via Cancel Student Group.


Instructors submit the following Required Documentation to the Professional Development department prior to the nursing students going to the clinical unit:

The Cover Page is new as of September 2015, please be sure to download the latest version. Forms can be dropped off at 255 E. Main Street OR placed in the Schools of Nursing In Box in the Teaching Conference Room on H10. Please do not send documents via Interoffice Mail.

Teaching Conference Rooms are available on most units. Each individual unit maintains ownership of them and may need to utilize them periodically. Teaching Conference Rooms must be shared between Day and Evening clinical groups. Nursing instructors can schedule classrooms or conference rooms for pre-conference, post-conference, orientation, and other educational sessions directly via email at Be sure to include dates, times, size of class and any audiovisual needs. Do not assume that a computer or DVD player is in any educational room.


Student Access Badges
Multiple security measures have been put into place for the safety of our patients. All faculty and students will need to obtain access badges in order to be on any inpatient unit at NCH. Each school has received nursing student access badges that they will re-distribute to students for each clinical. The cost for each badge is $10. If a badge is lost please notify Security immediately of the badge number so it can be deactivated. If a replacement badge or an increased number of badges is needed please email and provide the number of badges your school will need so they can be prepared for you.


Student Accounts and Fingerprinting Appointments
To request student accounts and fingerprinting appointments download the student roster. The student roster form is periodically updated by Information Services. Please be sure to re-download the form before submitting information for each term. Step-by-step instructions have been developed to assist you in filling out this new request form. Download and follow the instructions EXACTLY. A couple of things to remember: Submit one clinical group per form; Make sure the “instructor email address” entered is the person you want to receive the student account IDs; Note the email address used to submit the form is different than the one used in the past; And finally, be sure to supply the student with their account login ID before going to the IS Depot for fingerprinting. Fingerprinting is not required unless students will be administering medications. 

The IS Depot is located in Ross Hall. Doors are open from 7:00 am to 5:00 pm but it is staffed around the clock. If the doors to the IS Depot are closed knock LOUDLY. For any other assistance please contact the Support Center at 614-355-3750.  


Observational Experiences
Observations allow students who are already participating in a clinical group at Nationwide Children’s Hospital to have an alternate experience in a different area of the hospital. The locations and some specific instructions for the Observational Experiences are listed in the link below. These experiences are strictly observational – no direct patient care is allowed. Students are expected to arrive in uniform and on time to the Observational Experience. The student should have clear learning objectives identified prior to arriving to guide their Observational Experience. The nursing instructor must be present at Nationwide Children's Hospital during the entire Observational Experience. 

Observational Experiences are pre-scheduled by the Professional Development department. Assignments for the semester are provided to qualifying schools who then distribute the assignments among their individual clinical groups. Cancelations only may be requested via the Observation Cancellation form. Please request cancellations at least two weeks prior to the observation. Limited updates will be made to the Observation Schedules throughout each term and sent to each school.

Please do not contact Program Managers, Clinical Leaders, or Clinical Educators about additional observations.

Observational Experience Locations and Instructions 


Evidence-Based Practice

Beginning Fall term 2014 all clinical groups are asked to collaborate on EBP initiatives with their assigned units. Each School of Nursing is responsible for assuring their faculty members are trained in, and competent of, teaching EBP in the clinical setting. How EBP is taught and what each EBP initiative looks like is up to each indivual school. For EBP resources go to Anchor → Education & Training → Professional Development → Evidence-Based Practice. Nationwide Children's Hospital requires two things: First - the information gathered during EBP is shared with the assigned unit; Second - EBP initiatives will be tracked by Professional Development. Please complete the EBP Log below at the end of each term and email it to




All students should complete the evaluation now available on Nationwide Children's Intranet site. This evaluation must be completed by every student on their last day of clinical at the hospital. Instructions to the site can be found here: Student Experience Evaluation.


Preceptorships 1:1

This is a one-on-one learning experience with a registered nurse offered to BSN students. There are a limited number of precepted learning experiences available and are arranged exclusively by the Professional Development department. Undergraduate students and clinical instructors cannot negotiate preceptor placements with Nationwide Children's Hospital staff members.

Each school must submit requests using the Nursing Student Placement Form for Precepted Students. Beginning with the 2015 Spring Term requests and assignments for 1:1 preceptor placements will follow the schedule below:


  • Fall Term:  Requests from April 1 to May 31  -  Assignments by mid-July
  • Spring Term:  Requests from August 1 to September 30  -  Assignments by mid-November
  • Summer Term:  Requests from January 1 to February 28  -  Assignments by mid-April


Faculty are responsible for accompanying the precepted nursing student(s) to the IS Depot for fingerprinting for the electronic medical record (EMR) and training in the use of the EMR.

Instructors must submit the required student documentation to the Professional Development department prior to the precepted experience if the student has not had a clinical rotation at Nationwide Children's Hospital within the year.  

Be sure to include instructor data on each of these forms.


A Clinical Contract MUST exist between the graduate nursing student's School of Nursing and Nationwide Children's Hospital. Grad student

*A complete list of affiliated schools is located at the bottom of this page.*

All graduate students must be managed through the Professional Development department, even if there will be no patient contact.

Beginning 2015 Spring term graduate students are allowed One (1) preceptor per term. This will increase the availability of preceptors and allow for increased student placements. 

A faculty member or the student must complete an online request form for graduate student placement. You can access the form through the following link:   Graduate Nursing Education Precepted Experience Request Form   *See below for Required Student Documentation*                            


A new Requesting Schedule has been put into place. Beginning with the 2015 Spring term requests and assignments for graduate nursing placements will follow the schedule below:

Fall term:  Requests from April 1 to May 31  -  Assignments by mid-July

Spring term:  Requests from August 1 to September 30  -  Assignments by mid-November

Summer term:  Requests from January 1 to February 28  -  Assignments by mid-April

*All requests received prior to August 15, 2014 will be honored. You do not need to re-submit a request.*


Required Student Documentation

The following information must be provided to the Department of Professional Development a minimum of two weeks before beginning a precepted experience.  No contact with patients is permitted without the following:

• OH RN License

• CPR Verification

• Health and Safety information

• Orientation/OSHA

• Current background check from school

• Confidentiality and Technology Use form

• Liability Insurance (personal or through student’s school)

*If the graduate student is currently employed by NCH the Liability Insurance is the only document required.*

Students and Clinical Placement Coordinators will be notified by email of student placement. Epic user IDs and badges will be provided once all required documentation is on file. Your preceptor will also be notified when all required documentation has been processed. Please note - students CANNOT document using their preceptor's user ID. Student Access Badges require a $10 refundable deposit and can be picked up from the Nursing Student Education Coordinator. Access the link below for details. 

*All students, including NCH employees, must wear their college issued photo ID AND the Nursing Student Access Badge. More information can be found in the Student/Faculty Access Badge handout.* 


The 2017-2018 Flu Vaccine Deadline is November 30, 2017. 

Documentation of student's Flu Vaccinations must be turned in by the deadline in order to participate in clinical experiences.   


For students participating in clinical experiences at Nationwide Children's Hospital when the deadline occurs a list of the flu vaccine information is all that is required. A second Health & Safety form is not necessary.


For future students that will be here after the deadline please include the flu vaccination information with the Health & Safety form.


For current students who will be gone by the deadline documentation is not required.


Flu vaccination information can be faxed to 614-355-1190 or sent to


Nationwide Children's Influenza Vaccine Policies:

The Joint Commission and CDC recommend annual influenza vaccination for all health care workers. The benefits of mandatory vaccination include the following:

  • Protecting our patients.
  • Protecting our hospital employees and our medical staff.
  • Protecting our community.

The mandatory influenza vaccination program will be implemented as follows:

Annual influenza vaccine is mandated for all employees of Nationwide Children’s Hospital, Inc., and its related and affiliated corporations (including OhioHealth nursery staff), and independent contractors (including physicians) who will be on site. Consistent with the statement of The Joint Commission, the Hospital will provide the vaccine at no cost to employees and all licensed health care providers under contract with the Hospital. Administrative policy VIII-3 already requires influenza vaccination for students and rotating residents. It will be necessary to assure compliance with this policy and to the extent the rotating residents or students are not vaccinated, we will determine who will purchase and administer vaccine to them. The Medical Staff members who are either not employed by or under contract with Nationwide Children’s Hospital, Inc., are strongly encouraged to obtain the flu vaccine. Such Medical Staff members may be vaccinated at designated locations within the Hospital.

Unless an exception has been granted as outlined below, consequences for refusing the vaccines will include:

  • NCH Employees and PAA Physicians – unless and until employees provide proof of vaccinations, employees and PAA physicians will not be eligible for a merit pay increase or bonus, and a letter will be placed in their personnel file noting non-compliance with this policy.
  • Students/ Rotating residents – will not be allowed to work at the Hospital without vaccination. 
  • Independent Contractors – will not be permitted on site and not paid for services if not vaccinated.

Exceptions to mandatory vaccination will require approval by the Physician Director of Epidemiology or Employee Health Physician or Employee Relations, as applicable. They are as follows:

  • True medical contraindications such as anaphylaxis to vaccine, known allergy to vaccine component, or severe egg allergy.
  • This must be documented by the primary care provider or sub-specialist caring for the employee.
  • Individuals with a history of Guillain-Barre Syndrome onset within six weeks of receiving flu vaccine may be excluded from the vaccine. At the individual’s request, employee health will administer a dose of vaccine with their physician’s approval.
  • Religious objection that is reviewed by Employee Relations and confirmed that the objection is based on the individual’s religious beliefs.
  • If adequate influenza vaccine is not available for all NCH employees and PAA physicians, the Department of Epidemiology will prioritize the available vaccine supply to appropriate NCH employees and PAA physicians; and those not on the priority list will be exempt for that season.

The deadline for receiving immunizations will be determined by the Physician Director of Epidemiology each year. Factors guiding the decision will include: vaccine supply, whether influenza vaccine is currently circulating, and CDC recommendations.  

Nationwide Children’s Hospital has a mandatory influenza vaccination program. This policy statement has been reviewed and is supported by Nationwide Children’s Hospital Administration and Medical Staff Officers. 



Charting in Epic

At Nationwide Children’s Hospital, the Epic electronic medical record is used throughout the majority of the hospital including the Emergency Department, Urgent Cares and Ambulatory Clinics.

All nursing instructors are required to complete the New Faculty Orientation course (Instructor Orientation Registration link is above) and be trained in Inpatient Epic and Medication Barcoding before independently instructing nursing students on a unit. Nursing instructors who are not employees at Nationwide Children’s Hospital or have not had Inpatient Epic training or Medication Barcoding training must attend these two 4-hour Epic training programs if their students will be documenting in the electronic medical record and administering medications. The New Faculty Orientation schedule and registration form is located above. Epic training classes are offered once a month. To view course dates and times, as well as to register for a class, please use the Epic Class Request Form for instructors.

All Training Rooms are located on the lower level of 255 E. Main Street. Park in the location at Nationwide Children’s Hospital that you use as a nursing instructor. Take the shuttle from your parking area or the hospital to 255 E. Main St. Allow 20 minutes for transport time. Wear layers as the temperature in the Training Rooms fluctuates.

Nursing instructors and nursing students will continue to be fingerprinted at the IS Depot at 1040 Ross Hall. The IS Depot doors are open from 7:00 am to 5:00 pm but is staffed around the clock. If the doors are closed, please knock LOUDLY for assistance. 

  • Please make sure your students have their account login IDs before arriving to the IS Depot for fingerprinting.
  • Nursing students should always be accompanied by a faculty member from their school during fingerprinting.
  • If your student nursing clinical group is canceled, please send us an email via Cancel Student Group.
  • If students are NOT administering medications, fingerprinting is not required. 

Nursing instructors can schedule classrooms for pre-conference, post-conference, orientation, and other educational sessions directly via email at Be sure to include dates, times, size of class and any audiovisual needs. Do not assume that a computer or DVD player is in any educational room.

Use the links below to access Clinical Instructor Updates and Important Dates for the year.

2011-2012 School Year Updates:

August September October November December January/February

2012-2013 School Year Updates:

August October November Jan/Feb June

2013-2014 School Year Updates:

August September Nov/Dec March July

2014-2015 School Year Updates:

2014-2015 Important Dates  August January

2015-2016 School Year Updates:

2015-2016 Important Dates  August September January

2016-2017 School Year Updates:

2016-2017 Important Dates  August  October

2017-2018 School Year Updates:

2017-2018 Important Dates  August 


Dress Code

When coming to Nationwide Children's Hospital students must wear a student uniform/lab coat and school identification. College photo IDs are now required as part of the nursing instructors' and nursing students' uniforms. No instructor or student will be permitted on clinical units without school photo identification as part of the official college/university uniform. The photo identification is worn above the waist. Refer to policy: PCS Pol A-15 - Dress Code. The dress code policy also states there are to be no open-toed shoes, no visible tattoos, and visible piercings should be in the ears only.


Students will be assigned a Nursing Student Access Badge to use on clinical units. This badge must be returned to your instructor by the end of the clinical rotation. 

Your instructor/preceptor will orient you to Nationwide Children's Hospital. During the orientation you will be signing an OSHA and a Confidentiality and Technology Use form. Students are not permitted to remove any type of Protected Health Information from Nationwide Children's Hospital. This includes information that is written, printed, or recorded electronically. Speak with your instructor or use the HIPAA Tip Sheet to learn how to de-identify patient information for your assignments. 

An electronic medical record (Epic) is utilized in most departments. Your instructor/preceptor will provide you with the education needed for the electronic medical record. You will be given a unique user ID for Epic documentation. Never share your password and never document using someone else's user ID.

Appropriate Behavior

Remember, Nationwide Children's Hospital is a Pediatric facility and as such all conversations and language should be pediatric friendly.

Never post anything to any of the various social media sites about your experiences at Nationwide Children's Hospital while here as a student. Never represent yourself as a spokesperson or representative for Nationwide Children's Hospital while using social media.


Do not come to Nationwide Clinical Hospital if you are ill. Speak with your clinical instructor for alternate arrangements. To promote good health and maintain a healthy environment, Nationwide Children’s Hospital is smoke-free. All Children’s Hospital employees and visitors are prohibited from smoking during their work shift or visit to the hospital to protect the health of our patients. Designated areas will no longer be available for use and families and visitors will be asked not to smoke in their vehicles while on Nationwide Children's Hospital campus. Smoking cessation products are also available in the Gift Shop for purchase.


Student parking is located at 430 Mound Street. Overflow parking is located at 542 East Main Street. View a detailed student parking map. Shuttles operate on specific routes and a specific schedule. The shuttle to 430 Mound Street is the Purple shuttle. View the Purple Shuttle schedule. There is no shuttle for the overflow lot. Students will need to cross to the Orange Shuttle stop located behind 515 East Main Street. The Orange Shuttle is a dedicated Business Route and is designed to get employees to necessary appointments in a timely manner. If riding an Orange Shuttle students are required to use appropriate shuttle etiquette. Students must allow employees to board shuttles first and must exit the shuttle if it becomes full while en route to make room for employees.  

Vehicle Security

Always make sure your vehicle is locked. Do not leave cash or valuable items in view in your vehicle. These items should be locked in the trunk before your arrival, removed from the vehicle, or hidden. At night, select the most well lit and most visible parking spaces.


Security officers will take you to your vehicle if you wish. Go to any of the main doors and call (614) 722-2128. A security officer will meet you at the door. Security is also happy to escort you from the parking lots into the hospital. If you have a cell phone, call (614) 722-2128. If not, drive to the Emergency Department area and ask Security to meet you in one of the parking lots.

Escorting Patients

Student nurses are not permitted to remove patients from their assigned units for walks, special activities in the lobby, or any other social events. A student nurse may accompany his/her assigned patient to medical/surgical procedures if transportation personnel or staff member of the unit also accompanies the patient.



Baby on laptop 




 If you have a question related to nursing student placements at Nationwide Children's Hospital, please email Schools of Nursing in the Department of Professional Development.






List of approved schools for clinical placement at Nationwide Children's Hospital

Nationwide Children's Hospital
700 Children's Drive Columbus, Ohio 43205 614.722.2000