Medical Professional Publications

Finance and Sponsored Projects: Upcoming Changes to NIH Public Access Policy Reporting Requirements

In an effort to enhance compliance, the NIH will delay grant awards if publications arising from the award are not in compliance with the NIH public access policy

In Spring 2013, at the earliest, the National Institutes of Health (NIH) will delay processing of non-competing continuation grant awards if publications arising from that award are not in compliance with the NIH public access policy. The award will not be processed until recipients have demonstrated compliance. This change will take effect in tandem with NIH requiring the use of the Research Performance Progress Report (RPPRs) for all Streamlined Non-competing Award Process (SNAP) and Fellowship awards in the Spring of 2013.

Reminders Regarding Completeness and Accuracy of Progress Reports

1. PD/PIs submitting an application, proposal or report to the NIH are required to include the PMC reference number (PMCID) or appropriate substitute every time a paper that falls under the public access policy is cited that they authored or that arose from their NIH-funded research.  Listing one of these publications anywhere in a progress report without an appropriate identifier is not consistent with the requirements of the public access policy. Using My NCBI to report publications guarantees that the correct identifier is reported accurately, and the public access compliance status is clearly conveyed.

2. Grantees are reminded to only report publications in the relevant section of the progress report (Section 2.2.6 Section E of the PHS 2590 and section C.1 of the RPPR). Publications listed in other sections of the report will not be recorded as productivity arising from the award in NIH systems (e.g., RePORT).  

3. Grantees must report all publications arising from their award during the reporting period regardless of the public access status of the publication. Grantees are reminded that they certify the completeness and accuracy of the information in their progress reports when it is submitted to NIH.

Contact: Aaron Ufferman

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